Most businesses are overpaying on their photocopier. Very few ever check.

Your lease payment and your per-copy charges arrive on different invoices, months apart. Put them together and the number is usually a surprise. Let's work out what yours actually is.

  • Takes about a minute. No login, no sales call to sit through.
  • An honest indication of your annual spend — we'll show you the maths.
  • Only ask us for a quote if the number bothers you.

What am I paying?

Your lease and your copy charges, added up properly.

  1. Your costs
  2. Your quote
The regular amount on your finance invoice, before VAT.

Please enter your lease payment.

Roughly how many pages a month? A ballpark is fine — it's on your meter reading if you want to be exact.

Please pick roughly how much you print.

Please choose an option.

Nothing is sent anywhere at this step — the sum happens in your browser.

  • No obligationLook at the number, then walk away if you want to.
  • About a minuteFive questions, most of which you can answer from memory.
  • Plain EnglishNo jargon, no acronyms, and we show our working.
  • London & the SouthAll the usual brands — Ricoh, Canon, Konica Minolta, Sharp, Xerox.

Where your money actually goes

A copier contract isn't one price. It's a machine, a finance agreement and a running cost, bundled so tightly that most people never see the seams. Here's what you're really paying for.

Exploded diagram of an office photocopier The machine separated into its parts — scanner and lid, control panel, toner cartridge, imaging drum, fuser, chassis and paper trays — each labelled with the part of your bill it drives. The same labels are listed in text below the diagram. Scanner & lid The part everyone touches — and the part that costs you the least. Control panel Where setup and “user training” fees get quietly bundled into the deal. Toner cartridge You don't buy toner — you buy every page it prints, at a rate set in your contract. Imaging drum Replaced on a page count and billed through your service charge, not as a one-off. Fuser unit Another consumable inside that same service charge. Worth asking what it covers. Chassis & side panels The machine itself — usually the smallest slice of what you actually pay each month. Trays, rollers & finisher Add-ons written into the lease. Easy to add, and hard to remove before it ends.
  • Scanner & lid The part everyone touches — and the part that costs you the least.
  • Control panel Where setup and “user training” fees get quietly bundled into the deal.
  • Toner cartridge You don't buy toner — you buy every page it prints, at a rate set in your contract.
  • Imaging drum Replaced on a page count and billed through your service charge, not as a one-off.
  • Fuser unit Another consumable inside that same service charge. Worth asking what it covers.
  • Chassis & side panels The machine itself — usually the smallest slice of what you actually pay each month.
  • Trays, rollers & finisher Add-ons written into the lease. Easy to add, and hard to remove before it ends.

Keep scrolling to take it apart

How it works

Three steps, and you can stop after any of them.

  1. Tell us what you pay

    Your lease payment, your per-copy rates if you know them, and roughly how much you print. We add it up into one honest annual figure.

  2. We check it against the market

    We look at what the same machine and the same volume costs on a contract signed today — and tell you straight if you're already on a good deal.

  3. You decide what to do

    Switch, renegotiate with your current supplier, or do nothing. Plenty of people take a quote back to their existing provider and stay put. That's a win too.

More detail on how it works

Questions people actually ask

Printer contract renewal is full of small print. Here's the plain version.

How do I know if I'm overpaying for my photocopier?

Add up your lease payment and your per-copy charges over a full year, then compare that total with what the same machine and volume would cost on a fresh contract today. Most businesses have never done this, because the two costs arrive on separate invoices and neither one looks alarming on its own.

Does checking my photocopier contract cost anything?

No. The check on this page is free and gives you an indicative annual figure based on numbers you already have. If you then want us to find you a better quote, that's free to you as well.

Can I leave my copier lease before it ends?

Usually not without a settlement figure covering the remaining payments. That's why timing matters: the best moment to retender is three to six months before your current term ends, while you still have leverage and no early-exit cost. If you're not sure when yours ends, it'll be on the finance agreement rather than the service one.

What's a fair cost per copy in the UK?

It depends on your machine, your volume and what the service element actually covers, so there's no single fair rate — and anyone who quotes you one without asking about your setup is guessing.

What matters more is whether your rate is fixed, what the annual uplift is capped at, and whether your minimum volume commitment matches what you really print. A low headline rate with a high minimum can cost more than a higher rate with none.

Do I have to change supplier?

No. Plenty of businesses use a competitive quote to renegotiate with the supplier they already have, and stay put on better terms. That's a perfectly good outcome and it costs you nothing.

Which areas and brands do you cover?

We work with businesses across London and the South of England, covering the main office copier and MFP brands — Ricoh, Canon, Konica Minolta, Sharp, Xerox, Kyocera and Toshiba among them.

Find out in about a minute

You'll get a real number, an honest view of whether it's reasonable, and no pressure to do anything about it.

Check what I'm paying